Microsoft PowerPoint is a presentation software tool that allows you to show data and information in the form of slides utilizing text, diagrams with animation, photos, and different types of transitional effects. On the other hand, Powerpoint has a wide range of applications in every subject. You can compress or optimize a ppt in these 9 ways. It has been explained step by step in a different way.
So it is all up to you how you use this application with your creativity and imagination. Sometimes It may be essential to reduce the file size to submit your file to various platforms to make the file more easily shared Because Smaller file sizes will also help participants to download and watch the presentation more quickly. So Guys In This article we will show you How to compress or optimize a PPT PowerPoint presentation file.
But Before compressing a PowerPoint file It is advised that you make a copy of your original file, in case you need to go back to the original and test various compression parameters so that you should always keep a duplicate of your original file.
How to compress or optimize a PPT PowerPoint presentation file?
There are several ways you can optimize a PowerPoint presentation file to reduce its size, It has been explained step by step in a different way. Which you can easily understand by reading.
Remove unnecessary media:
One of the most effective ways to reduce the size of your PowerPoint file is to remove any unnecessary media, such as large images or videos that are not essential to your presentation.
Compress images:
Another way to reduce the size of your PowerPoint file is to compress the images within the presentation. To do this, select the image, go to the “Format” tab, and click the “Compress Pictures” button.
Save the file as a PowerPoint Presentation:
If you are using a newer version of PowerPoint, you can save your file as a “PowerPoint Presentation” instead of a “PowerPoint Show.” This will remove any unnecessary formatting and data from the file, reducing its size.
Save the file as a PDF:
Another option is to save your PowerPoint file as a PDF. This will preserve the formatting of the file, but the resulting PDF may be smaller than the original PowerPoint file. To save your file as a PDF, go to the “File” menu and select “Export.” In the “Save As” dialog, choose “PDF” from the “Save as type” dropdown menu.
Use an online compression tool:
There are also several online tools available that can compress PowerPoint files. To use one of these tools, simply upload your PowerPoint file and let the tool do the work for you.
Remove hidden data:
PowerPoint files can contain hidden data, such as comments, revision history, and personal information. To remove this hidden data, go to the “File” menu and select “Info.” Click the “Check for Issues” button, then select “Inspect Document.” In the “Document Inspector” window, select the types of hidden data you want to remove, then click the “Inspect” button. Finally, click the “Remove All” button to delete the hidden data.
Use the Reduce File Size feature:
Some versions of PowerPoint include a “Reduce File Size” feature that can help to optimize your file. To use this feature, go to the “File” menu and select “Save As.” In the “Save As” dialog, click the “Tools” button, then select “Compress Pictures.” In the “Compress Pictures” window, you can select the compression level you want to use and choose which images to compress.
Save the file in an older version of PowerPoint:
If you are using a newer version of PowerPoint and need to share your file with someone who has an older version of the software, you can save the file in an older file format to reduce its size. To do this, go to the “File” menu and select “Save As.” In the “Save As” dialog, choose the older file format you want to use from the “Save as type” dropdown menu.
Use a third-party optimization tool:
There are many third-party optimization tools available that can help you reduce the size of your PowerPoint file. These tools often have more advanced options for optimizing your file, such as the ability to optimize specific types of media or remove embedded fonts.
How to compress or optimize a Microsoft PowerPoint presentation
You can compress or optimize a Microsoft PowerPoint presentation by following these steps:
- Open the PowerPoint presentation that you want to compress.
- Click on the “File” menu and select “Save As.”
- In the “Save As” dialog box, choose a location to save the presentation and enter a new name for the compressed version of the file.
- Click on the “Tools” button and select “Compress Media.”
- In the “Compress Media” dialog box, you can choose the level of compression that you want to apply. You can choose to compress pictures, videos, and audio files.
- Click on the “OK” button to begin the compression process.
- Once the compression is complete, click on the “Save” button to save the compressed presentation.
- You can now close the PowerPoint presentation and open the compressed version to verify that it works correctly.
Alternatively, you can use Microsoft Office’s ‘Optimize Media Compatibility’ feature, to reduce the size of media files in your presentation, this feature is available in the PowerPoint options
In final words, I hope these steps are helpful! If you have any questions, please don’t hesitate to ask. Have a wonderful day. To know more such good information, stay connected with our website Asktogeek.net which presents English content. And also Asktogeek.net/hindi for Hindi content which provides articles in the Hindi language.